Comments on: Manually archiving Outlook folders - any gurus out there? http://www.sturmnet.org/blog/archives/2006/09/15/manually-archiving-outlook-folders-any-gurus-out-there/ General musings and programming stuff Thu, 20 Nov 2008 12:42:04 +0000 http://wordpress.org/?v=1.5.1.3 by: Oliver Sturm http://www.sturmnet.org/blog/archives/2006/09/15/manually-archiving-outlook-folders-any-gurus-out-there/#comment-55830 Thu, 28 Sep 2006 14:45:57 +0000 http://www.sturmnet.org/blog/archives/2006/09/15/manually-archiving-outlook-folders-any-gurus-out-there/#comment-55830 Hi Drew, good to hear from you! Thanks for the hint, I hadn't seen that before... I mean, I had seen the export functionality, but not the fact that there's advanced filtering in place for pst file export. So this seems like the more comfortable variant of that archive function I was trying to use, even though for some reason a filter like "all mails that have been written last year" is pretty complicated to configure. Now, the bad news is that I spent about a day last weekend to get that whole mail archival thing sorted out, manually... now I have a pst file for each year, which is just fine. And the current file is down to about 1GB, from nearly 7. Probably wasn't a bad thing for me to go over all the stuff that had accumulated over time, but I could have saved a lot of time with your suggestion :-D See you in Barcelona, maybe? Hi Drew, good to hear from you!

Thanks for the hint, I hadn’t seen that before… I mean, I had seen the export functionality, but not the fact that there’s advanced filtering in place for pst file export. So this seems like the more comfortable variant of that archive function I was trying to use, even though for some reason a filter like "all mails that have been written last year" is pretty complicated to configure.

Now, the bad news is that I spent about a day last weekend to get that whole mail archival thing sorted out, manually… now I have a pst file for each year, which is just fine. And the current file is down to about 1GB, from nearly 7. Probably wasn’t a bad thing for me to go over all the stuff that had accumulated over time, but I could have saved a lot of time with your suggestion :-D

See you in Barcelona, maybe?

]]> by: Drew http://www.sturmnet.org/blog/archives/2006/09/15/manually-archiving-outlook-folders-any-gurus-out-there/#comment-55772 Thu, 28 Sep 2006 01:26:53 +0000 http://www.sturmnet.org/blog/archives/2006/09/15/manually-archiving-outlook-folders-any-gurus-out-there/#comment-55772 Hi Oliver, I can't comment on the archive feature, but I periodically use the File/Import and Export function in Outlook 2003 to backup email. It allows you to choose a folder and backup to a few different file formats. I prefer unencrypted pst files so I can easily open them in Outlook later without looking for the password. After the backup using export, I manually filter and delete old emails from the main pst file. This process ends up with some duplicated emails, but that's fine with me. I like some redundancy in the backup. Hope that helps, D r e w Hi Oliver,
I can’t comment on the archive feature, but I periodically use the File/Import and Export function in Outlook 2003 to backup email. It allows you to choose a folder and backup to a few different file formats.

I prefer unencrypted pst files so I can easily open them in Outlook later without looking for the password.

After the backup using export, I manually filter and delete old emails from the main pst file. This process ends up with some duplicated emails, but that’s fine with me. I like some redundancy in the backup.

Hope that helps,
D r e w

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